Welcome To Marriott Special Events!

Square Footage Required for General Session or Workshop

Square Footage Required for Exhibit Booth Space

Seating Capacities with Rear Screen AV

Conference Budget Calculator

This calculator returns approximate values only and does not take into account room obstructions or rooms that are not square (or close to square). To see the square footage requirements simply enter the Number of Exhibitors and click Calculate.


Number of Attendees:		(required field)

Room Cost (use this section for conference attendees, guests, and on-site staff who will be included on the Master Account. Do not include site inspection room nights.)

Number of Master Account Rooms:		If you enter a number here, you must also enter the number of nights and the cost per room.
Number of Nights:
Cost per Room:

Sub Total - Room Cost

Convention Marketing

Graphic Development:
Collateral Production:		Teaser, pre-registration kit, reminder, etc.
Web Site Development:
Video Production:
Admin Support:		Do not include staff. Only include subcontracted support.
Postage:

Sub Total - Convention Marketing

Convention Production

Office and Registration Area

Banners:		Usually a good idea to get two!
Signage:		Signage for entire convention
Convention Material:		Binders, pocket agendas, etc. [do not include gifts]
Equipment Rental:		Copier, fax, printer, phone lines, etc.
Computer Rental:
Walkie Talkies:		Usually $20.00/day/radio
Furniture:		Registration desk, special chairs, etc.
Business Center Fees:
Coffee Service:		Staff only... don't forget the AV crew!
Admin Support:		Do not include staff. Only include subcontracted support.
Sub Total:

Gifts

Number of Gifts:		Registration packet, in-room, etc.
Cost per Gift:		Average cost between all of them
Sub Total:

Awards

Number of Awards:
Cost per Award:		Average cost between all of them
Sub Total:

Entertainment

Feature Act(s):		Name act, dance band, DJ, etc. [do not include decor or off-site events]
DJ:
Background Music:		Wandering strings, piano, jazz trio, etc.
Props and Decor:		Do not include room decor or off-site events
Activities:		Training packages, group/experiential activities, etc.
Guest Speaker(s):
On-Site Photographer:
Sub Total:

General Session

Production of Opening:
Equipment/Labor:
Set:
>Security:		Usually $25.00 per hour
Electricity:		Average costs = $600.00 - $1500.00 per room
Sub Total:

Breakout Sessions

Number of Breakouts:
AV Equipment:		Per session: basic setup = $1500/day
Production Elements:		Per session: video, props, handouts
Sub Total:

Speaker Support Production

(General Session Only)

Length of Speeches:		Total of all speeches (in minutes)
Images per Minute:		4 is average, 8 is fast
Cost per Image:		$60 is average, $90 is high
Sub Total:

Off-Site Event

Venue Rental:
Food and Beverage:
Entertainment:
AV Equipment/Labor:
Transportation:
Admin Support:		Do not include staff. Only include subcontracted support.
Sub Total:

Theme Party

Props and Decor:
Food and Beverage:
Entertainment:
AV Equipment/Labor:
Admin Support:		Do not include staff. Only include subcontracted support.
Sub Total:

Sub Total - Convention Production

Food and Beverage

Breakfast

Number of Breakfasts:
Cost per Attendee:
Sub Total:

Lunch

Number of Lunches:
Cost per Attendee:
Sub Total:

Dinner

Number of Dinners:
Cost per Attendee:
Sub Total:

Coffee Breaks

Number of Breaks:
Cost per Attendee:
Sub Total:

Sub Total - Food and Beverage

Staff Travel and Expenses

Site Inspection

Number Traveling:
Number of Days:
Number of Rooms:
Cost per Room:		Per staff member - per day
Airfare:		Per staff member
Car Rental:
Expenses:		Per staff member
Sub Total:

On-Site

Number Traveling:
Airfare:		Per staff member
Car Rental:
Expenses:		Per staff member
Sub Total:

Sub Total - Staff Travel

Budget Summary

Sub Total - Room Cost:
Sub Total - Convention Marketing:
Sub Total - Convention Production:
Sub Total - Food and Beverage:
Sub Total - Staff Travel:

Total Convention Budget:

Average Cost per Attendee: